Introduction
ScientiaForum ("we," "us," or "our") organizes ICLEAS 2026 – the International Conference on Life, Environmental & Applied Sciences (July 23–24, 2026). We are committed to protecting your privacy.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you register, submit papers, participate, or interact with our website and conference services.
1. Information We Collect
1.1 Information You Provide
- Registration data: name, email, phone, institution/organization, country, role
- Paper submission: author names, affiliations, abstracts, full manuscripts, keywords
- Payment information (processed securely via third-party gateway – we do not store card details)
- Communication: emails, support tickets, feedback
- Newsletter subscription: email address
1.2 Automatically Collected
IP address, browser/device info, pages visited, time spent, referring URLs, cookies & analytics data (Google Analytics, etc.).
2. How We Use Your Information
- Process registrations, manage accounts, and organize the conference
- Handle paper submission, peer review, acceptance, and publication in proceedings
- Send important updates, schedules, certificates, and event reminders
- Process payments and issue invoices/receipts
- Improve website, services, and future conferences
- Send newsletter updates (only if you subscribed)
- Comply with legal obligations
3. Sharing Your Information
We do not sell or rent your data. We share only when necessary:
- With trusted service providers (website hosting, email, payment gateway – all under strict contracts)
- With peer reviewers and proceedings publisher (author names, affiliations, abstracts)
- In published proceedings/program (publicly visible author info)
- If required by law or to protect rights/safety
4. Cookies & Tracking Technologies
We use cookies and analytics (Google Analytics) to:
- Improve site performance and user experience
- Analyze traffic and behavior
- Remember preferences
You can manage cookies in your browser. Some features may not work if disabled.
5. Data Security
We use encryption, secure servers, firewalls, access controls, and regular audits to protect your data.
Payments are handled by PCI-DSS compliant processors. However, no system is 100% secure.
6. Data Retention
We keep data only as long as needed:
- Registration & submission data – retained for conference administration and archival purposes
- Published proceedings – kept indefinitely for academic record
- Newsletter emails – kept until you unsubscribe
7. Your Rights
Under applicable laws (including GDPR), you may have rights to:
- Access, correct, or delete your data
- Restrict or object to processing
- Withdraw consent
- Request data portability
Contact us at info@scientiaforum.org. We respond within 30 days.
8. Changes to This Policy
We may update this policy. Changes will be posted here with new "Last Updated" date. Continued use after changes means acceptance.
Questions or Concerns?
Contact our Data Protection team for any privacy-related questions or to exercise your rights.
info@scientiaforum.orgScientiaForum – ICLEAS 2026
Coimbatore, Tamil Nadu, India